When you start typing in resource information, you will notice the GMD field has a drop-down  list of options regarding the type of resource being entered.  This list can be adjusted to suit your resource collection

Note:

• DO NOT put a GMD on normal books this just adds clutter to the screen and makes the field less significant and eye catching when it's used on special resources
• Think ahead if you are adding new GMDs.  If there are several related groups of resources that you will be adding use a comon prefix so the items can be called up / identified easily (eg. For Electrical and Mechanical Equipment you might use EQE and EQM as the codes... EQ being the common identifier (it's handy at times!))

• You have only 3 characters for the GMD code
• You have 26 characters for the Description
• You can't delete or change a GMD that is in use
• If you need to change an In Use GMD then you need to add a new GMD that suits your needs then use Utilities / Update / Catalogue / Update... to bulk change the old GMD to the new GMD on all the existing records

(See Utilities / Update / Catalogue for a GMD example)

• Normally when you delete things you have to Pack the database to remove them.  If you delete a GMD you don't need to pack the database straight away because the Data Entry module won't display any deleted GMDs in the drop down list.  This means you can leave them floating around until you do a Backup at the end of the day

Steps for adjusting the GMD list...

LibCode Suite / Utilities / Setup / Authority Files /  GMD… /  click on item and change details or click + to add

1. +  or <F2> to add
2. −  or <F3> to delete
3. √  or <F9> to save changes

Standard GMDs...

There are a number of standard GMD's used for resource collections including:-

               - No GMD -

AC       Audiocassette

BB       Big Book

BK       Booklets

BM       Blackline Masters

CA       Computer software Apple

CDM      Compact Disc Music

CDR      CD-Rom

CH       Charts

CI       Computer software IBM

CS       Card Sets

CX       Compact Disc

DO       Dioramas

DU       Duplicating Masters

DVD      Digital Video Discs

FIL      File on computer 

FL       Flash Cards

FS       Filmstrips

FY       Floppy Discs

GA       Games

GL       Globes

IM       Interactive Multimedia

LP       Large Print Books

MA       Maps

MI       Microforms

MO       Models

MU       Music

OT       Overhead Transparencies

PA       Pamplets

PI       Pictures

RE       Realia (Specimens)

SL       Slides

SX       Slides (Biological)

VAR      Variable Loan

VF       Vertical file

VH       Videocassette

WWW      World Wide Web

Special GMD's...           

• Generally the Enquiry (OPAC) does not display resources that have no valid Copies (ie. No barcodes that are not Written off, Missing or On Order)
• Some GMD's will allow a resource to be displayed in the Enquiry Module having a copy count of zero.  If a resource cannot be barcoded it will need to have one of the GMDs listed below

GMD's that do not require barcodes are -

WWW      World Wide Web

VH       Videocassette

IM       Interactive Multimedia

FIL      File on computer

VF       Vertical file

*..      Your new entry

• If you create a new GMD and you know there will be no barcodes on the items and you still want them to appear in the catalogue... make sure you inlcude an asterisk (*) in the Code details (eg. EC* or *EC) because this overides the OPAC hide function
• Hiding Resources is possible if you use a GMD that contains a #. These resources will NOT be displayed in Enquiry even if it does have copies-]

       #...        New item description