The below settings are located under the Authority Files menu

General Material Designation or Description pop-up table (GMD field)

• Used to describe the type of a resource
• Only used for non-book resources
• Feel free to add entries to this list as necessary
• Generally the Enquiry (OPAC) does not display resources that have no valid Copies (ie. No barcodes that are not Written off, Missing or On Order)

       - if you create a new GMD and you know there will be no barcodes on the items and you still want them to appear in the                        catalogue... make sure you inlcude an asterisk (*) in the Code details (eg. VI*) because this overides the hide function

Country

• Default list of countries a resource was published in.  Not required information but can be useful to demonstrate bias in point of view on a controversial topic!

Site

• Makes it possible to restrict / explain the sites of satelite collections around the school
• Add up to four letters as a Site code and type in a description so everyone knows what the codes stand for!

Location

• Makes it possible to restrict / explain the Locations within your collection
• Each Site may have several Locations with them (sort of refined Site info for split collections)
• Add up to three letters for a Location code and type in a description so everyone knows what the codes stand for!

Department

• Makes it possible to setup different Circulation Systems for each department in your school
• Add up to three letters for a Department code and type in a description so everyone knows what the codes stand for!
• A Department is one step higher than a Site - Department -> Site -> Location

Reading Level & Scheme

• These two seperate Authroity files control the Reading Levels adn Schemes that you can add to your resources in the Reader Module in Data Entry
• Add up to three letters for a Reading Level/ Scheme code and type in a description so everyone knows what the codes stand for!