Basic description of Terms used in Customizing Software...

These tables need to be created prior to any data entry.  By entering this information into tables the chance of inconsistent data entry is minimised.

General Material Designation or Description pop-up table (GMD field)

Used to describe the type of a resource

Only used for non-book resources

Country

Contains a list of the possible country of publication so you can use this during data entry

Site

Contains a list of the possible Sites that resources can be stored in so you can use this during data entry

Location

Contains a list of the possible Locations that might be used during data entry

Depreciation Rate

Sets the percentage of depreciation for calculating current value of resources

Loan Period Default

Used to set the loan period, which is entered automatically on new resources

Can easily be changed on the Data Entry screen regardless of default

Staff Extension

Used to automatically extend Staff loans

Number of days entered here are added to normal resource loan period

Reservation Expiry...

Used to set a default number of days that Reservations will expire after (reservations are automatically deleted after a certain date... see the Expiry date on the Reservartions screen when you are actually reserving a resource for a borrower

Loan Cut-off Dates

Ensures loans are not allowed to be due back past a certain date

Can be used in conjunction with Staff Extension to eliminate Staff overdues

Check for Overdues

When a loan is taken out by a borrower with overdues or an overdue is returned, a warning box is displayed or not displayed because of this setting

Check Loan Notes

When a resource is returned any loan notes will automatically be displayed

Most centres will want this option turned on

Change Password

This is where you set three levels of system password (default is none)

Password is case sensitive

Buffer File

Used to create a list of resource barcodes for future use eg bulk updating, culling, stocktaking