DO NOT interupt this Backup mid process!

(If you do, you will need to call us to fix it)

This option also performs necessary housekeeping tasks to ensure that your database is happy.  This includes:-

• Packs and Re-indexes the entire database
• Updating used thesaurus records so search program can only show Subject Headings with resources attached
• Cleaning up loans
• Checking for orphan records - things that should be gone but are not
• Adjusting copy number to match number of active barcodes
• Backing up all data and index files
• Makes a copy of important files into a BACKUP folder under the software working folder and an Archive and a Compressed copy

When?

This should be done every time the database is used to ensure the security and integrity of your database.

A database tidy up cannot be done if other people are using your catalogue.  If someone is using the databse when you try to backup, you will get an error message... if you cannot shut down the other users easily then go ahead and do a backup anyway... it's still a backup, it's just not a tidy up!

WARNING!!!

DO NOT simply copy the database to another form of backup media without performing a Utilities / Backup-Restore / Backup

Instructions for Performing the Main Backup

1. Load the LibCode Suite (double-click on the icon) and go into Utilities
2. Type password if necessary and / or click OK
3. Click on Backup / Restore on bar menu
4. Click on Backup then Yes to Cleanup loans, pack, re-index etc… If no-one else is using the system the cleanup will take place.
5. Assuming there are no problems a message will pop up to let you know the Backup is complete

Shutdown Users option...

It seems one our best kept secrets is that you can boot everyone out of LibCode when you need to by going into Utilities / File / Shutdown users...

This can take a few minutes because each part of LibCode checks to see if the is a "Hey, shutdown LibCode ASAP" message on the File Server every 3 minutes and then gives the person 3 minutes to shutdown. So, if you click Shutdown option it could take up to 6 minutes to get everyone off!