PLEASE NOTE!!!
***Backup BEFORE you start
*** Check ALL Student borrowers DO HAVE the Office System Enrollment Number as their "Borrower No." in the LibCode Circulation system...
(If your are starting from scratch obviously this does not count!)
*** CHECK you data after the synchronise... if there is a problem DON'T use Circulation...
(Restore you Circulation data from the backup you made... or call us for help!)
Now... back to the calm considered version of the instructions... ;-)
Inload from any office system... that can create a text file (tab or comma delimited data)
To do this "borrower synchronise you must have some sort of unique Student Enrollment number in the Borrower No. field of each Student borrower. (This number is used as the identifying field for adjustments to existing data and to determine if a student is current or not…so, if it is not on each and every student in the system you can’t use this option until you add this number to each existing student)
EASY WAY TO CHECK... Load Circulation / Borrowers and click the Borrower No. column header... all the borrowers with no Number will be at the top... Students MUST have their enrollment number from your office system... Staff do not need a number. Past Students need a number so they get marked LEFT (even a dodgy made up one will do!)
The Steps...
Enrolment No.{tab}Surname{tab}Given or Preferred Name{tab}Gender{tab}YearLevel{tab} RollClass{tab}Address1 {tab}Suburb/Town{tab}PostCode{tab}EmailAddress{tab}HomePhone {tab}FaxNo.{tab}MobilePhone
(“Roll Class” is the Class or Home Group that would normally be used to chase overdues and {tab} could be a comma!)
It does not matter what you call your file but when you use the Synchronise function it will automatically list all TXT files so it is easier to name your file as a TXT file (you can still find it... just read the screen!)
If the wheels fall off... DON'T use Circulation until you Restore the Circulation data from the backup you made (Utilities / Backup-Restore / Restore / Circulation Only...accept default if you did a "Backup" or Browse if you did some other backup and find the files... OR call us for help.
Good luck... it's actually very easy once you've done it 1000 times!